WINS (Wining inclusive solutions) Privacy policy

Last Modified: August 18, 2021

WINS (the “not-for-profit”, “we”, “us”, “our”) is committed to protecting and respecting your privacy.

 

This policy sets out how we collect, use, and disclose personal information (as defined below) and other information when you visit or use this website (the “Site”).  Please read the following carefully to understand our practices regarding your privacy.

Information we may collect from you

 

Information you give us on this Site

 

You can visit the Site without registering or giving us any personal information at all.

You may voluntarily give us personal information including your name, mailing address, email address, phone number, organization, affiliations, and other information about you when using the Site such as if you:

  • register as a user of our online donation management system;

  • use our online donation management system, such as to make donations or submit applications for our programs or to submit or update information or reports in connection with donations or our programs;

  • correspond with us through the contact information on the Site, such as by phone or email.  

 

If you provide us with personal information of anyone other than yourself, you are responsible to obtain all necessary consents from the individuals whose personal information you give us for the purposes described in this policy.

 

Information we automatically collect on this Site

 

IP Addresses and Click-Stream Data

We may automatically collect the following information when you visit the Site:

  • Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;

  • Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our Site (including date and time); offerings you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page

 

Google Analytics

A cookie is a small file containing a string of characters that is sent to your computer when you visit a website. When you visit the site again, the cookie allows that site to recognise your browser.

We may also work with third party companies to collect information about your use of our website through technologies such as cookies and related technologies so that we may better understand the use of our website. The third parties we work with may include:

  • Google, which uses cookies and other technologies to collect and analyze information about the use of our website and report on activities and trends. This service may also collect information regarding the use of other websites, apps, and resources. We may use this for impression reporting, and to learn, on an aggregate basis, about the demographics and interests of people who visit our website or click our advertising. You can learn about Google’s practices by going to https://policies.google.com/technologies/partner-sites, and opt out of them by downloading the Google Analytics opt-out browser add-on, available at: https://tools.google.com/dlpage/gaoptout. 

  • From time to time, we may also use Facebook and Twitter tracking pixels and Site improve pixel for web optimization. Information collected includes, but is not limited to, data to track frequency of visits, pages visited, web browser used, and city of web visitor.

 

We note that Google, Facebook and Twitter own and operate data centers around the world. To find out more about their data center locations and privacy policies, please see the following links:

https://www.google.com/about/datacenters/inside/locations/index.html.

https://www.facebook.com/policy.php

https://twitter.com/en/privacy

HOW WE USE THE INFORMATION

Information you give us on this Site

We use personal information you give us to do the following:

  • Administer your user account with our online donation management system if you register for one;

  • Administer and evaluate any applications you may make for any programs offered by WINS;

  • Carry-out any donation or other agreements entered into between you and us;

  • As described in our application forms or donation agreements;

  • Respond to inquiries you may make to us;

  • Manage our relationship with you;

  • Send you our newsletters if you subscribe to them;

  • Comply with legal and regulatory requirements;

  • To the extent permitted under applicable laws, send commercial electronic messages (such as by email or text) to you providing information about our programs, soliciting donations or news from WINS.  If you no longer want to receive commercial electronic messages from us, you may opt-out by unsubscribing as noted in the messages.  Please note that if you opt-out of receiving commercial electronic messages from us, we may still send you administrative messages that are required to provide you with our services and we nonetheless reserve the right to contact you (including by e-mail or text) where we are legally required or permitted to do so;

  • To the extent permitted under applicable laws, send you administrative messages (such as by email or text) that are required to provide you with our services;

  • As otherwise may be required or permitted by applicable laws.

 

Information we automatically collect on this Site

We use information we automatically collect on this Site to do the following:

  • As explained above under “Google Analytics”;

  • Operate, administer and improve our Site, and to keep our Site safe and secure;

  • As otherwise may be required or permitted by applicable laws.

 
Disclosure of your information

Information about our donors, including personal information, may be posted on the Site for viewing and searching when providing information on our donations.

 

We may share your personal information and information automatically collected through the Site with selected third parties including:

  • For purposes of administering, evaluating, and performing program applications and donation agreements;

  • As described in our application forms or donation agreements;

  • Our service providers who provide certain services to us such as our online donation management system and data hosting.  We will use contractual arrangements to protect personal information disclosed to these service providers;

  • Analytics and search engine providers that assist us in the improvement and optimization of our Site.

We may also disclose your personal information and information automatically collected through the Site to third parties:

  • If we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or as we believe in good faith may be reasonably necessary to comply with any law, regulation, rule, court order, or other lawful requests from governmental, regulatory or administrative agencies or law enforcement authorities (including in response to law enforcement or national security requirements), or in order to enforce or apply our [terms of use, and other agreements; or to protect the rights, property, or safety of WINS or others;

  • As otherwise may be required or permitted by applicable law.

 
Where we store your personal information

WINS is based in Ontario, Canada and the information (including any personal information) we collect is transferred, maintained, stored, and processed in Canada and other countries outside Canada where our or our service providers’ facilities may be located, including the United States. You understand and agree that we may store and process this information in Canada and other countries as described. The data protection and privacy laws in those countries may offer a lower level of protection than the data protection and privacy laws of Canada.  Also, this information may be subject to access requests from governments, courts, or law enforcement in Canada and foreign countries according to their laws.

 
CONSENT FOR COLLECTION, USE AND DISCLOSURE OF PERSONAL INFORMATION

By visiting, browsing or using our Site you voluntarily consent to the collection, use, and disclosure of personal information and other information as specified in this policy.  Without limiting the foregoing, we may on occasion ask you to consent when we collect, use, or disclose your personal information in specific circumstances, in which case we may ask for your consent in writing (including by electronic means) although in some circumstances we may accept your oral consent.  Your consent may be implied through your conduct with us if the purpose of the collection, use or disclosure is obvious and you voluntarily provide the information.

In addition, we may collect, use, and disclose personal information without your consent when we are required or permitted by applicable law to do so.

 

IS MY PERSONAL INFORMATION SECURE?

All information (including personal information) that we collect from you, or that you provide to us, is stored on secure servers.  Where you have a password which enables you to access our online donation management system on our Site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we will use commercially reasonable efforts to protect your personal information, we cannot guarantee the security of your information transmitted to our Site.

 
RETENTION OF PERSONAL INFORMATION

Personal information will be retained in accordance with this policy for as long as may be necessary or relevant for the purpose of collection, or as may be required or permitted by applicable law, after which time it may be made anonymous or destroyed unless you further consent to its continued retention.

 
third party links

Our Site may, from time to time, contain links to and from third party websites.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal information to these websites.

 
YOUR RIGHTS

Access to and correction of personal information

You have a right to request access to your personal information and to request a correction to it if you believe it is inaccurate. If you have submitted personal information to us and would like to have access to it, or if you would like to have it corrected, please contact us using the contact information provided below. We will use reasonable efforts to comply with your request; however, in some cases we may not be able to allow you to access certain personal information in certain circumstances, for example if it contains personal information of other persons, or for legal reasons. We may require you to verify your identity before you access your personal information.

 

Withdrawal of consent

Individuals have the right to withdraw their consent to the collection, use, or disclosure of personal information at any time, subject to legal or contractual restrictions and reasonable notice.  Notwithstanding the foregoing, if you withdraw consent we nonetheless reserve the right to retain, collect, use and disclose personal information without your consent where we are required or permitted by applicable law to do so.

Changes to our privacy policy

Any changes we may make to our policy in the future will be posted on this page. The date this policy was last revised is identified on the top of this page.  Please check back frequently to see any updates or changes to our policy.

 
Contact US

Questions, comments and requests regarding this policy, including our use of affiliates or third-party service providers outside Canada to process personal information, are welcomed and should be addressed to Hitu Sood, wins@hituhrsolutions.com,  (647) 794-1192.